AI chatbot for Bookly Google Calendar Sync
SleekAI reads live data from wp_bookly_appointments, wp_bookly_staff, and the Google Calendar Sync columns, so the bot can answer about a staff member's free slots, whether an appointment was pushed to their calendar, and the last sync time. Bring your own OpenAI, Anthropic, Google, or OpenRouter key.
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A bot that knows what is on the calendar and what synced
The Bookly Google Calendar Sync add-on pushes each new appointment to a staff member's Google Calendar and writes the Google event ID back to wp_bookly_appointments. Most front-desk questions are about the same data: is Lisa free Thursday at 3, did my booking show up on her calendar, why does her phone still buzz for that 10am slot.
A generic chatbot cannot see any of that. SleekAI maps the Bookly appointments table including the sync columns into named variables. The bot can read the staff member's schedule from Bookly, check the google_event_id on each appointment, and answer with confidence: yes the booking is on Lisa's calendar, here is the next free slot, the sync ran 8 minutes ago.
Display conditions let an internal admin bot run inside WP Admin so the owner can ask "which appointments failed to sync today" and get a real list. Customer-facing bots can simply confirm staff availability without ever exposing the underlying calendar data to the prompt. Every conversation is logged with the model and tokens used.
Workflow
How SleekAI plugs into Bookly + Google Calendar Sync
Map appointments and staff
wp_bookly_appointments including the Google event ID column, plus staff and service tables, into named variables your system message can reference.
Build two bots
Bring your own key
Review the logs
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A typical Google Calendar sync conversation
Comparison
Generic chatbot vs SleekAI for Bookly Google Calendar Sync
Generic chatbot
- Has no view of Bookly's appointments table or sync state
- Cannot tell you which bookings failed to push to Google Calendar
- Invents staff names and free slots that do not exist
- No scoping for an internal admin bot vs a public sales bot
- Cannot reference the last sync time or the Google event ID
SleekAI chatbot
-
Reads
wp_bookly_appointmentsincluding thegoogle_event_idcolumn - Pulls staff schedules and free slots from Bookly in real time
- Run an internal admin bot scoped to WP Admin for the owner
- Confirms last sync time and lists failed syncs on demand
- Logs every reply with model name, tokens, and page URL
Features
What SleekAI gives you for Bookly Google Calendar Sync
Sync-state visibility
The bot reads the Google event ID column written by the sync add-on, so it can list bookings that pushed cleanly and bookings that still need attention without you opening the database.
Staff-aware answers
Staff names, working hours, and existing bookings come from Bookly's own tables. The bot answers "is Lisa free Thursday at 3" with a real slot rather than a guess.
Admin-only mode
Display conditions can lock a chatbot to WP Admin and a specific user role, so the owner gets a sync-aware bot while customers see a separate sales bot with no internal data exposed.
Use cases
Where SleekAI helps Bookly + Google Calendar Sync users
Reception screen
Front-desk staff ask the admin bot what is on the calendar today, which sync failed, and whether a particular event reached the staff member's phone.
Public booking page
Visitors ask the public bot when their favourite stylist is free and the bot replies with real next-available slots, with no internal admin data exposed.
Sync troubleshooting
Owners ask the admin bot why a booking did not appear in Google Calendar. The bot points to the appointments missing a Google event ID and the last sync timestamp.
The bigger picture
Why sync-aware AI matters for Bookly
Calendar sync is the part of a booking system everyone forgets until it breaks. Staff trust their phone calendar more than the Bookly admin screen, and when an appointment fails to push, the next interaction is usually a frustrated message. Generic chatbots are useless here.
They have no view of the appointments table, no view of the Google event ID column the sync add-on writes, and no way to tell the owner that 14 of 15 bookings landed cleanly today while one is still pending. SleekAI closes that gap by mapping Bookly's own data into named variables and exposing them to a model the merchant controls. The same bot can answer customers about staff availability and owners about sync state, scoped by display conditions to the right surface.
Because the chatbot reads from Bookly directly, there is no extra Google API quota burned on every question. Every reply lands in the conversation log with the model name and tokens used, which makes it easy to audit advice about sync issues and refine the system prompt as new edge cases turn up.
Questions
Common questions about SleekAI for Bookly Google Calendar Sync
Yes. The sync add-on writes a Google event ID onto each appointment row. SleekAI maps that column into a named variable, so the bot can list bookings that pushed cleanly and bookings that still need attention. You do not need to expose the raw table to the prompt.
 From Bookly. Bookly is the source of truth for working hours and existing appointments. The Google Calendar Sync add-on then pushes those rows to staff calendars. The bot answers availability questions from Bookly directly, which means there is no extra Google API quota hit on each chat reply.
 Yes. Multibot lets you run several chatbots on one site. A common setup is a staff bot inside WP Admin scoped to administrators and shop managers, plus a public bot on the booking page with no access to internal admin data. Each bot has its own system message and data sources.
 No. SleekAI does not call the Google Calendar API. It reads the sync state stored by Bookly in WordPress, which is enough to answer the most common questions. If you want the bot to push or edit Google events directly, expose a tool endpoint that wraps the Google client your sync add-on already configures.
 Display conditions let you scope a chatbot to logged-in users with a particular role or to a specific page. A customer-facing bot on the booking page can be given only the variables a customer should see, like generic free slots, while a separate admin bot in WP Admin has access to the full appointment list.
 Yes. Bookly stores the connected Google account per staff member, and SleekAI reads staff metadata along with appointments. The bot can answer "is Lisa free" and "is Marco free" with each staff member's own schedule, even when they are connected to different Google accounts.
 Yes. Conversation logging is per chatbot, with user messages, assistant replies, model name, token usage, and page URL stored inside WordPress. Owners use the log to spot repeated questions about the sync and to retire confusing menu items in the admin interface.
 SleekAI's data mapping is point-and-click and stored separately from the add-on. If the next release renames a column, you adjust the mapping in the SleekAI Wizard and the bot keeps working. There is no hard-coded SQL in the chatbot logic to break on an update.
 Pricing
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