SleekView Kanban for Encyclopedia / Lexicon / Glossary
SleekView reads the Encyclopedia / Lexicon / Glossary article tables directly, groups every term by its workflow state, and lets the docs team drag cards across Draft, In review, Published, Archived so the underlying record updates the moment the column changes.
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Why Encyclopedia / Lexicon / Glossary fits a kanban view
Encyclopedia / Lexicon / Glossary stores each term in wp_posts for the encyclopedia_term post type with metadata in wp_postmeta for letter and alias fields. Each row has an ID, a created timestamp, an author, a category tag, a workflow state, and the article body rendered to readers on the frontend knowledge base. The default Encyclopedia admin lists articles in a paginated screen, fine for occasional editing and weak when a Encyclopedia glossary lead needs to coordinate a content sprint across dozens of terms that all need a documented review.
SleekView Kanban reads the same wp_posts for the encyclopedia_term post type rows the Encyclopedia admin queries. Pick the workflow state field as the grouping column and every entry becomes a card under Draft, In review, Published, Archived. Card fronts can show the author, the category, the reviewer, the last update timestamp, and the word count so the glossary lead can prioritize the publishing queue from a single board.
Dragging a card writes the new workflow state back to the Encyclopedia record. A move from In review to Published flips the post status and timestamps the action. The plugin's hooks for category updates, search reindex, and analytics keep firing, so a manual move never breaks the live knowledge base index or the analytics pipeline that reports article health.
Workflow
From Encyclopedia list to a live documentation boa
Connect Encyclopedia as a source
Pick the workflow column
Choose card front fields
Enable drag-and-drop writeback
Sample board
Sample Encyclopedia editorial review board
Comparison
Default Encyclopedia vs SleekView Kanban
Default Encyclopedia list
- Long article list with no review queue showing what is still pending
- Filtering by category reloads the page and loses the author filter set
- No visual sense of which terms are in review versus already live
- Marking an article published needs the per-row context menu and dialog
- Coordinating a content sprint needs editor rights and Encyclopedia training
SleekView Kanban
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Reads directly from
wp_postsfor the encyclopedia_term post type andwp_post - Drag a card to Published and the Encyclopedia post status writes atomically
- Cards show author, category, reviewer, last update, and word count
- Column counts update live so a backlog of drafts surfaces instantly
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Per-role caps tie writeback to
edit_postsfor the docs team
Features
What SleekView Kanban gives you for Encyclopedia / Lexicon / Glossary
Native Encyclopedia model
Every column maps to a real workflow state stored in the Encyclopedia record. Category updates, search reindex, and analytics hooks keep firing for new terms, so a manual review move never breaks the live knowledge base index or d
Drag-and-drop with trail
Each move writes a state change into the Encyclopedia record naming the editor who dragged it, the source column, the destination column, and the timestamp. If a lead pushes an article back from Published to In review, the chain s
Saved board views per sprint
Filter to one category for the on-call writer, drafts older than seven days for the editor, and articles awaiting screenshots for the glossary lead. Each saved view becomes a shareable URL that opens the right board for each edito
Audience
Where a Encyclopedia kanban changes editorial work
Weekly editorial sprint
Docs leads scope the board to this week's drafts, drag terms into In review, and confirm Published only when an editor has signed off. The next sprint starts with a board that already shows exactly wh
Stale draft cleanup
Editors filter to drafts older than thirty days, move stalled cards into In review for a recovery pass, and archive the truly dead ones so the active board reflects only terms a writer is actually wor
Reviewer load balancing
Team leads scope to one reviewer's queue, see how many terms are pending review versus already cleared, and reassign work so no reviewer ends the sprint with twice the workload of the rest of the team
The bigger picture
Why this view matters for Encyclopedia editorial work
Encyclopedia / Lexicon / Glossary captures every article, which is exactly what makes the default admin list hard to use across a docs team. The sortable list is fine when an editor knows what they want and almost useless when a Encyclopedia glossary lead needs to coordinate a sprint across terms that all need a documented review and a publish decision. Most teams export a CSV, drop it into a sheet, and tag terms by hand.
The sheet drifts within a day. New terms keep landing in Encyclopedia without a workflow tag, the sheet records publish dates that nobody copies back, and by the end of the week the two views disagree on what is still pending review. A kanban view that reads and writes the same Encyclopedia record as the admin keeps the docs team and the source of truth aligned.
Draft cards surface immediately. In review cards stay visible across reviewers. Published terms carry a documented sign-off and a named editor, all without leaving WordPress.
Questions
Common questions about SleekView Kanban for Encyclopedia / Lexicon / Glossary
Live. SleekView queries the same wp_posts for the encyclopedia_term post type and wp_postmeta for letter and alias fields rows the Encyclopedia admin reads. Filters apply at the SQL level, so a board scoped to this sprint reflects terms that landed in this sprint, not a snapshot exported earlier this
No. SleekView writes the new workflow state into the Encyclopedia record. Category hooks, search reindex, and analytics keep operating on the original record, so a card move never re-fires a publish event, never suppresses one, and never alters analytics already logged.
Yes. The category, author, and last update fields live on every Encyclopedia row. SleekView exposes all of them as filters and board grouping options, so a docs lead can scope to one category, to one author, or to articles untouched for thirty days for a recovery pass.
Yes. Every move runs through current_user_can('edit_posts') and the Encyclopedia editor capability before any record write. A contributor account can drag for personal sorting but the change does not persist, with a toast notification explaining why the move was rejected.
Filters apply at the database query level rather than in JavaScript. A typical board scopes to this sprint, to one category, or to drafts only, so the rendered card count stays well under a thousand. Older articles remain queryable in archive views without slowing the live board.
Yes. The last update timestamp lives on every Encyclopedia row and the word count is derived from the article body or its meta. SleekView exposes both as card fields, so an editor can spot stale drafts across terms and queue them for a refresh without clicking into each one.
Yes. Premium add-ons attach analytics, feedback votes, and search data to every article. SleekView reads the same record fields, so premium signals like vote count, feedback ratings, and view counts continue to surface on each card while the board reflects state changes.
Yes. Every drag writes a state change entry into the Encyclopedia record naming the editor, source column, destination column, and timestamp. The entry uses the Encyclopedia metadata API so audits, exports, and downstream automations read the trail without a separate review log.
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