SleekView Kanban for Paid Member Subscriptions
SleekView reads the Paid Member Subscriptions tables directly, groups each subscription by its current review state, and lets the team drag cards across Pending, Active, Expiring soon, Canceled so the underlying record updates the moment the column changes in WordPress.
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Why Paid Member Subscriptions fits a kanban view
Paid Member Subscriptions writes each subscription to wp_pms_member_subscriptions with metadata in wp_pms_payments. Each row has an ID, a created timestamp, a responsible user, a plan or tier tag, and the message rendered in the admin. The default PMS screen is a paginated table, fine for browsing and weak when a membership operations lead needs to know which subscriptions are still open this week across the whole membership site.
SleekView Kanban reads the same wp_pms_member_subscriptions rows the PMS dashboard queries. Pick the review state field as the grouping column and every entry becomes a card under Pending, Active, Expiring soon, Canceled. Card fronts show the message, the username, the plan tier, supporting metadata, and the timestamp so the membership lead can prioritize work from one board without a CSV export.
Dragging a card between columns writes a review workflow tag back to the PMS metadata. A move from Active to Canceled flips the tag and timestamps the action. The plugin's renewal jobs and email sequences keep running, so a manual triage move never silences a fresh dunning alert that arrives during the same minute.
Workflow
From the PMS table to a live member board
Connect PMS as a source
Pick the review state column
Choose card front fields
Enable drag-and-drop writeback
Sample board
Sample Paid Member Subscriptions triage board view
Comparison
Default PMS vs SleekView Kanban
Default PMS list view
- Long sortable table of subscriptions with no triage queue for open work
- Plan tier filter reloads the page and loses the user filter just set
- No visual sense of which subscriptions are active versus canceled already
- Marking a record reviewed needs the per-row context menu and dialog
- Coordinating the weekly review needs admin rights and PMS training
SleekView Kanban
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Reads directly from
wp_pms_member_subscriptionsandwp_pms_payments - Drag a card to Canceled and the PMS review tag writes atomically
- Cards show message, username, plan tier, context, and timestamp
- Column counts update live so a spike of past due charges surfaces fast
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Per-role caps tie writeback to
manage_optionsfor the team
Features
What SleekView Kanban gives you for Paid Member Subscriptions
Native PMS model for the team
Every column maps to a real review state derived from the PMS workflow tag stored in metadata. Renewal jobs, dunning emails, and external CRM mirrors keep running for new subscriptions, so a manual triage move never silences a f
Drag-and-drop with trail
Each move writes a review entry into the PMS metadata naming the operator who dragged it, the source column, the destination column, and the timestamp. If a lead pushes a card back from Canceled to Expiring soon, the chain of cu
Saved board views per shift
Filter to past due cards for the dunning analyst, plan upgrades for the success lead, and unresolved cards older than seventy-two hours for the membership lead. Each saved view becomes a shareable URL that opens the right board.
Audience
Where a PMS kanban changes membership work
Weekly review session
Membership leads scope the board to the last seven days, drag at-risk cards into Active, and confirm Canceled only once every Pending card has a documented decision. Next week starts with a board sh
Dunning response workflow
Dunning analysts pull the Expiring soon column during the weekly retry batch, watch related subscriptions land in Pending, and coordinate on the same board instead of a Slack thread that loses conte
Upgrade and renewal review
Success leads scope the board to upgrade and renewal records, confirm each matches a documented account plan, and Resolve them so the weekly review focuses on truly unexplained subscription changes.
The bigger picture
Why this view matters for PMS work
Paid Member Subscriptions captures everything, which is exactly what makes the default screen hard to use across a membership team. The sortable table is great when an operator knows what they want and almost useless when a membership operations lead needs to coordinate a week of subscriptions that all need a documented decision. Most teams export a CSV, drop it into a sheet, and tag records by hand.
The sheet drifts within days. New subscriptions keep landing in PMS without a workflow tag, the sheet records resolutions that nobody copies back, and by month end the two views disagree on what is still open. A kanban view that reads and writes the same PMS metadata as the dashboard keeps the team and the source of truth aligned.
Pending surfaces immediately. Expiring soon cards stay visible across shifts. Canceled subscriptions carry a documented decision and a named operator, all without leaving WordPress.
Questions
Common questions about SleekView Kanban for Paid Member Subscriptions
Live. SleekView queries the same wp_pms_member_subscriptions and wp_pms_payments tables the PMS dashboard reads. Filters apply at the SQL level, so a board scoped to the last seven days reflects records that landed in the last seven days, not yesterday's snapshot exported elsewhere.
No. SleekView writes a review workflow tag into the PMS metadata. External renewal jobs, dunning emails, and CRM mirrors keep operating on the original record, so the tag never replays a charge, never suppresses one, and never alters the metadata that mirrors already sent.
Yes. The site_id column on every PMS row tags records with their originating subsite. SleekView exposes that field as a filter and a board grouping option, so a network admin can scope to a single subsite or split each subsite into its own column for focused triage.
Yes. Every move runs through current_user_can('manage_options') and the PMS admin capability before any metadata write. A contributor account can drag for personal sorting but the change does not persist, with a toast notification explaining why the move was rejected by the system.
Filters are applied at the database query level rather than in JavaScript. A typical board scopes to the last seven days, to one plan tier, or to in-progress states only, so the rendered card count stays under a thousand. Older records remain queryable in archive views without slowing the live board.
Yes. Plan tier lives on wp_pms_member_subscriptions and supporting context lives in wp_pms_payments. SleekView exposes both as card fields, so an operator can spot repeat patterns across past due records and queue them for action without leaving the kanban board for separate queries elsewhere.
Yes. Premium add-ons add external destinations, reports, and search filters. SleekView reads the same metadata fields, so add-ons like CRM tag sync and external email sequences surface their subscriptions on the same board for unified triage across the full workflow.
Yes. Every drag writes a review entry into the PMS metadata naming the user, source column, destination column, and timestamp. The entry uses the PMS metadata API so audits, exports, and downstream automations can read the trail without needing a separate event log table.
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