SleekView for Gravity PDF
SleekView reads gf_entry, gf_form_meta and the Gravity PDF entry meta keys (template id, generation timestamp, last download) and renders the document layer as a sortable, filterable table with template name, format and generation date as real columns instead of values hidden behind each entry detail screen.
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Gravity PDF generates documents. The library needs a real table.
Gravity PDF attaches PDF templates to Gravity Forms entries so receipts, contracts, agreements and confirmations get a document instead of just an email. Templates are configured per form and stored under gf_form_meta. Each entry inherits the PDFs configured for its form, and entry-level meta tracks when a PDF was last generated for download.
The default Gravity PDF admin lives inside each form's Settings, PDFs tab and inside each entry's per-entry view. That works for editing a template or downloading a single PDF. It does not answer cross-form questions like "which entries this quarter generated a PDF", "which templates are most used across the site" or "which entries have no PDF yet". The data is in gf_form_meta and gf_entry_meta, just never surfaced as a list.
SleekView reads gf_entry plus the Gravity PDF settings and generation meta. Template name, form, format flag, generation date and last-download date sit as real columns next to entry ID and submitter. Sort by generation date, filter to entries with no PDF, bulk-regenerate a stale cohort, or export an audit list for compliance review.
Workflow
How SleekView reads Gravity PDF data
Pick the entry source
Compose the column set
Save and scope the view
Edit inline or export
Sample columns
A typical Gravity PDF document table
gf_entry + gf_form_meta + gf_entry_meta (template id, generation timestamp, last download)
| Entry | Submitter | Template | Format | Generated | Last download |
|---|---|---|---|---|---|
| 3104 | Sara Klein | Invoice 2026 | PDF/A | May 14 | May 14 |
| 3103 | Omar Patel | Service contract | Standard | May 13 | — |
| 3102 | Lina Schmid | Booking confirmation | Standard | May 13 | May 13 |
| 3101 | Tom Jiang | Invoice 2026 | PDF/A | — | — |
| 3100 | Petra Novak | Membership receipt | Standard | May 12 | May 12 |
Comparison
Default Gravity PDF admin vs SleekView
Default Gravity PDF admin
- Template configuration lives per form, no cross-form usage list
- Generated PDFs are visible per entry, not as a sortable column
- No filter for entries that should have a PDF but do not
- Bulk regenerate requires custom scripting or per-entry clicks
- No saved per-role view for document admins, compliance leads or form owners
SleekView
- Read directly from gf_entry joined with gf_form_meta and Gravity PDF generation meta
- Template, format and generation date as sortable, filterable columns
- Filter to entries with no PDF or with stale PDFs in one click
- Bulk-regenerate the filtered cohort without leaving the table
- Same gf_entry filters carry to the SleekView chart view
Features
What SleekView gives you for Gravity PDF
PDF meta as real columns
Surface template name, format flag, generation timestamp and last-download timestamp alongside entry ID and submitter. The document layer moves from per-entry tabs to a single audit table.
Audit missing or stale PDFs
Filter to entries from the last 90 days where the generation timestamp is null or older than a threshold. The table makes the cohort obvious before downstream teams notice missing documents.
Compliance evidence on demand
Filter by date range, group by template or form, and export the cohort to CSV. Audit evidence ships from the same table operations already uses.
Audience
Who uses SleekView for Gravity PDF
Document admins
Anchor a weekly review on entries with PDFs generated and per-template usage. Spot a template that suddenly stopped firing before downstream teams notice the gap.
Compliance leads
Track which entries hold their document of record. Export a quarter's cohort filtered by date and template for the next audit cycle.
Form owners
See which of their forms drive the most PDF generation and which templates carry the load. Prioritise template polish and accessibility passes from the data.
The bigger picture
Why Gravity PDF deserves a document table
Gravity PDF is the document layer for businesses that rely on Gravity Forms for receipts, contracts and confirmations. Templates accumulate over years across dozens of forms, and tracking which entries hold the document of record becomes guesswork inside the default per-form settings UI. Reading the Gravity PDF settings and generation meta as a real table gives document admins, compliance leads and form owners a single view of what has been produced, by which template, on which entry, and when.
A template that has gone dark shows up on a sort by generation date before a customer complains about a missing receipt. An entry that should have a PDF but does not shows up in a filter for null generation timestamps. Quarterly audits ship from the same table the team uses for daily operations rather than from a last-minute spreadsheet.
Same gf_entry, gf_form_meta and Gravity PDF generation events, finally surfaced as the table the document workflow always needed.
Questions
Common questions about SleekView for Gravity PDF
The Gravity Forms gf_entry table plus gf_form_meta and the Gravity PDF entry meta keys (template id, generation timestamp, last download). No data is duplicated, the table runs against the same tables Gravity PDF already uses.
It surfaces generation events Gravity PDF stamps into entry meta. If the team uses the Gravity PDF download log, those entries become a sortable column. If downloads are served straight from disk without logging, the table focuses on generation rather than download count.
Yes. Sort or group by template name across every form that uses that template. The table reveals which templates are shared across the site versus which are pinned to a single form.
Yes. The Gravity PDF settings stamp the format flag and security options into gf_form_meta. SleekView pivots those as columns so the table can filter by format and surface legacy security settings.
No. Gravity Forms indexes gf_entry on form_id, status and date_created, and SleekView uses those indexes. Even sites with hundreds of thousands of entries render the table in well under a second.
Yes. Every row links straight to the Gravity Forms entry detail screen for further triage or to the Gravity PDF preview to inspect the rendered document.
Yes. A form with three Gravity PDF templates contributes three rows per entry, one per generated template. Sorting and filtering split usage correctly even when one entry produces multiple PDFs.
Yes. Each saved SleekView is scoped by WordPress capability. Compliance leads see audit-grade views while form owners see operational throughput views, each with its own filter presets.
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