SleekView Kanban for LD Only Search
SleekView reads the LD Only Search tables directly, groups each index entry by its current status, and lets the team drag cards across Indexed, Pending, Stale, Excluded so the underlying learner record updates as soon as the status column changes inside WordPress.
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Why LD Only Search fits a kanban view
LD Only Search writes each index entry to wp_posts with extra metadata kept in wp_postmeta. Each row has an ID, a created timestamp, a learner reference, a course reference, the current status, and any score or progress percent the plugin records. The default LD Only Search admin paginates these rows, fine for browsing and weak when a LearnDash search admin needs to know which index entries are still open across every active course today.
SleekView Kanban reads the same wp_posts rows the LD Only Search admin queries. Pick the status field as the grouping column and every entry becomes a card under Indexed, Pending, Stale, Excluded. Card fronts show the learner, the course, the current step or score, the last activity timestamp, and any flag the row carries so the search admin can act on the right entries fast.
Dragging a card writes the new status back to the LD Only Search record. A move from Pending to Stale flips the status column on the row and timestamps the change. The plugin's own hooks, certificate triggers, email automations, and gradebook entries keep firing, so the board never lives in a parallel universe disconnected from the learner experience that members already see.
Workflow
From LD Only Search list to a live learning board
Connect LD Only Search as a source
Pick the status column
Choose card front fields
Enable drag-and-drop writeback
Sample board
Sample LD Only Search learner triage board
Comparison
Default LD Only Search admin vs SleekView Kanban
Default LD search admin
- Long sortable list of index entries with no triage queue for active learner work
- Course filter reloads the page and forgets the instructor filter just set
- No visual sense of which index entries are in progress versus already finished
- Marking a index entry complete needs the per-row context menu and a save dialog
- Coordinating a busy cohort needs admin rights and LD Only Search product training
SleekView Kanban
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Reads directly from
wp_postsandwp_postmetalive - Drag a card to Excluded and the LD Only Search status writes atomically
- Cards show learner, course, step or score, and last activity
- Column counts update live so a backlog of pending surfaces fast
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Per-role caps tie writeback to
manage_optionsfor safety
Features
What SleekView Kanban gives you for LD Only Search
Native LD Only Search model
Every column maps to a real status from the LD Only Search record. Certificate triggers, gradebook entries, and email automations keep firing for new index entries, so a manual move never silences a real learner event that fires
Drag-and-drop with trail
Each move writes a status change into the LD Only Search record naming the user who dragged it, the source column, the destination column, and the timestamp. If a lead pushes a card back from Excluded to Pending, the chain stays
Saved board views per role
Filter to one course for the instructor, to active index entries only for the billing team, and to flagged learners older than two weeks for the search admin. Each saved view becomes a shareable URL that opens the right board fo
Audience
Where a LD Only Search kanban changes learning work
Morning cohort triage
Course managers scope the board to the overnight queue, drag urgent index entries into Pending, and confirm Stale only when an instructor has owned and reviewed. The next shift starts with a board s
Stalled learner outreach
Instructors pull cards in Pending that have not moved in two weeks, watch related index entries land in Excluded, and coordinate on the same board instead of a chat thread that loses context after t
Instructor load balancing
Team leads scope to one instructor, see how many index entries are active versus pending, and reassign work so no instructor ends the week with twice the open count of the rest of the team across co
The bigger picture
Why this view matters for LD Only Search learning work
LD Only Search captures every learner action, which is exactly what makes the default admin hard to use across a course team. The sortable list is great when one instructor knows what they want and almost useless when a LearnDash search admin needs to coordinate a cohort across index entries that each need a documented review. Most teams export a CSV, drop it into a sheet, and tag index entries by hand.
The sheet drifts within hours. New index entries keep landing in LD Only Search without a tag, the sheet records resolutions that nobody copies back, and by end of week the two views disagree on what is still open. A kanban view that reads and writes the same LD Only Search record as the admin keeps the team and the source of truth aligned.
Indexed surfaces immediately. Pending cards stay visible across shifts. Stale index entries carry a documented review and a named instructor, all without leaving WordPress.
Questions
Common questions about SleekView Kanban for LD Only Search
Live. SleekView queries the same wp_posts and wp_postmeta tables the LD Only Search admin reads. Filters apply at the SQL level, so a board scoped to today reflects index entries that landed today, not a snapshot exported earlier in the day.
No. SleekView writes the new status into the LD Only Search record. Certificate triggers, gradebook entries, and email automations keep operating on the original record, so a card move never replays a notification or alters a certificate that the plugin already issued earlier.
Yes. The course and instructor fields on every LD Only Search row tag index entries with their cohort context. SleekView exposes those fields as filters and board grouping options, so a manager can scope to one course or split each instructor into a separate board.
Yes. Every move runs through current_user_can('edit_others_posts') and the LD Only Search instructor capability before any record write. A subscriber account can drag for personal sorting but the change does not persist, with a toast notification explaining the reject.
Filters are applied at the database query level rather than in JavaScript. A typical board scopes to one course, to active states only, or to today, so the rendered card count stays under a thousand. Older records remain queryable in archive views without slowing the live board.
Yes. The last activity lives on wp_posts and the step or score is derived from the join with wp_postmeta. SleekView exposes both as card fields, so an instructor can spot urgent stalled index entries and pick them up without clicking through to each detail page in the admin.
Yes. Premium add-ons add gradebooks, badges, and certificates. SleekView reads the same record fields, so premium features like auto-grading, badge issuing, and bulk certificates continue to fire on index entries while the board reflects status changes from every cohort in real time.
Yes. Every drag writes a status change entry into the LD Only Search record naming the user, source column, destination column, and timestamp. The entry uses the LD Only Search metadata API so audits, exports, and downstream automations read the trail without a separate event log.
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