The Gravity Forms PayPal add-on stores payment data on every paid entry in wp_gf_entry_meta with keys like payment_status, payment_amount, transaction_id, and the IPN history blob. Statuses move through Processing, Pending, Completed, Failed, Refunded, and Reversed as PayPal IPN messages arrive. The default Gravity entries grid shows the rendered total but hides the payment lifecycle the add-on tracks.

SleekView reads wp_gf_entry directly, joins to wp_gf_entry_meta, and surfaces every PayPal meta key as a possible grouping axis. The natural one is payment_status for one-time payments and the PayPal subscription state for recurring forms. You can also group by PayPal payment type, by the IPN verification result, or by a custom Order stage field your team adds for fulfilment.

Dragging a card writes the new value back through GFAPI::update_entry and fires gform_post_update_entry plus the PayPal add-on entry hooks, so any fulfilment feed, accounting export, or order notification continues to react. Reversed payments and disputes are filtered out of active boards by default but can be exposed on a dispute audit board so finance can see the dispute volume without contaminating the active fulfilment view.

The Gravity Forms PayPal add-on is excellent at handling PayPal transactions, but its admin treats every payment as a row in the standard Gravity entries grid. That works when payments are occasional. It stops working the moment PayPal is processing dozens of orders a day, eCheck payments are clearing on different timelines, and finance needs to see realized, pending, and refunded revenue at a glance.

A kanban board fixes the part the add-on was never designed to fix: revenue visibility. Each column shows depth and rolled-up dollar value so finance can see at a glance whether pending payments are clearing fast enough or whether refunds are piling up. Status changes happen with a drag instead of three clicks per entry, which compounds quickly once you are processing hundreds of payments a week.

Because every column maps back to real PayPal IPN data on the entry, the board is not a parallel system that drifts from PayPal. Everything you see is exactly what reconciliation feeds, accounting integrations, and the PayPal dashboard itself already see through standard IPN messages. The end result is a Gravity admin that finally matches how revenue teams actually work.