SleekView Charts for Gravity Flow
SleekView Charts reads gf_entry and the workflow meta keys Gravity Flow stamps onto each entry. Current step, assignee load, approval outcome mix and step duration render as Number, Pie, Bar and Area cards in WP Admin.
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Gravity Flow tracks state. The default screens hide the shape.
Gravity Flow turns Gravity Forms into a workflow engine. Every entry in gf_entry gets a set of workflow meta keys (workflow_step, workflow_step_status, workflow_timestamp, workflow_final_status, assignee, due_date) that track which step the entry is at, who owns it, when it arrived and how it resolved. The data is well structured in gf_entry_meta and the entry table itself.
The default Gravity Flow admin gives a status page per form and an inbox per assignee. That works for a single approver clearing their queue. It does not answer cross-form questions like "which workflow has the largest backlog right now", "which step takes longest on average" or "how does approval outcome split across all entries this quarter". The data is in gf_entry_meta and could be aggregated, but the default UI does not aggregate it.
SleekView Charts reads gf_entry and pivots the workflow meta into columns. A Number card anchors entries pending approval across every workflow. A Pie splits entries across workflow steps. A Bar ranks assignees by open workload. An Area trends approvals over time. The same workflow engine gets a dashboard layer that operations leads, approvers and auditors can actually read.
Workflow
Turn Gravity Flow data into a dashboard
Map the Gravity Flow data
Compose the chart cards
Save and scope the dashboard
Share or export
Sample dashboard
Charts you can build from Gravity Flow data
Entries pending approval
Count
Entries by current step
Count
group by workflow_step
Open entries per assignee
Count
group by assignee
Approvals over time
Count
group by workflow_timestamp
Comparison
Default Gravity Flow reporting vs SleekView Charts
Default Gravity Flow admin
- Backlog visible per form via the status page, not as a single cross-workflow KPI
- Assignee load surfaces in personal inboxes, not as a comparison across the team
- No native pie of entries by current step across workflows
- Approval throughput over time requires manual export and external charting
- No read-only dashboard URL to share with a sponsor outside WP Admin
SleekView Charts
- KPI card for entries pending approval across every workflow
- Pie split across workflow_step to spotlight bottleneck steps
- Horizontal bar ranking open entries per assignee
- Area trend of approvals over the workflow_timestamp axis
- Filters carry between the table view and chart view on the same gf_entry dataset
Features
What SleekView Charts gives you for Gravity Flow
Dashboard over gf_entry workflow meta
Render the workflow backlog as Number, Pie, Bar and Area cards so ops leads see queue shape instead of clicking each form's status page.
Spot uneven assignee load
The horizontal bar by assignee makes uneven workload obvious. Rebalance before one approver becomes the bottleneck for the whole organisation.
Confirm SLA health
Filter entries where due_date is within seven days and chart the count by workflow_step. Anything piling up on a step with a tight SLA is now a single card on the dashboard.
Audience
Who builds Gravity Flow charts dashboards with SleekView
Workflow ops leads
Anchor a daily review on entries pending approval, current step mix and assignee load. Spot the step that is silently absorbing every new entry before SLAs slip.
Approvers and managers
See personal queue size next to peer assignees on a horizontal bar. Reset the day around whichever workflow needs attention rather than just whichever inbox is open.
Compliance and auditors
Filter approvals over a quarter, group by workflow_final_status and export the cohort to CSV. Audit evidence ships from the same dashboard the ops team already lives in.
The bigger picture
Why Gravity Flow needs a backlog dashboard
Gravity Flow is the workflow engine that lifts Gravity Forms beyond simple submissions into HR onboarding, vendor approvals, change-management requests and customer-service triage. The plugin tracks state cleanly in gf_entry_meta, but the default admin still treats workflow data as a per-form status page rather than an operational dashboard. Cross-workflow backlog, assignee load distribution, step duration trends and SLA-at-risk views are the questions any operations lead asks first, and the default UI cannot answer them without manual export.
Reading gf_entry plus the workflow meta as a chart surface changes the posture from "clear my inbox" to "see and rebalance the queue". A bottleneck step shows up on the pie before approvers start complaining. An overloaded assignee shows up on the bar before they ask for help.
Approval throughput shows up on the area trend in time to brief leadership before a quarterly review. Same workflow engine, completely different operational posture.
Questions
Common questions about SleekView Charts for Gravity Flow
The Gravity Forms gf_entry table plus the workflow meta Gravity Flow writes to gf_entry_meta (workflow_step, workflow_step_status, workflow_timestamp, workflow_final_status, assignee, due_date). No data is copied or duplicated, the cards run against the same tables Gravity Flow uses.
Yes. The whole point is cross-workflow visibility. Group by workflow_step or workflow_final_status without filtering to a single form_id and the cards aggregate across every Gravity Flow workflow the site runs.
Yes. Gravity Flow stamps a workflow_timestamp on each step transition. A Bar grouped by workflow_step with Average aggregation on the duration delta surfaces which step is slowest on average. Useful for spotting bottleneck steps that look fine on entry counts.
Gravity Flow supports user, role and email assignees. SleekView Charts pivots the assignee meta as a column and exposes role-based grouping where the assignee is a WordPress role. Personal queue cards filter to the current user via the same role mapping.
No. Gravity Forms indexes gf_entry on form_id, status and date_created and SleekView Charts uses those indexes for the group-by queries the cards run. Sites with tens of thousands of entries render the dashboard in well under a second on typical managed WordPress hardware.
Yes. Filter to entries where due_date is in the past and workflow_final_status is not complete, then group by workflow_step or assignee. The bar makes overdue work visible per step and per approver without leaving WP Admin.
It complements it. Gravity Flow's own Reports add-on focuses on per-workflow throughput. SleekView Charts focuses on the operational backlog across every workflow and is configured ad hoc rather than fixed per report. The two are useful together rather than competing.
Yes. Each saved chart dashboard is scoped by WordPress capability. Approvers see their own queue cards, ops leads see the cross-workflow backlog and auditors see the historical throughput cards, each with its own filter presets.
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