AI Chatbot for Subtitling Services: Quote and Schedule Captions
SleekAI reads your per-minute rate card, language pair table, SDH and closed caption tiers, and current queue depth so prospects get accurate quotes and delivery windows in chat. Bring your own OpenAI, Anthropic, or OpenRouter API key.
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A chatbot that knows your subtitling catalog and queue
Subtitling agencies hold three sets of records in WordPress. A subtitle_service CPT lists tiers like transcription only, time-coded subtitles, SDH (subtitles for the deaf and hard of hearing), and closed captions, each with a per-minute rate. A language_pair CPT covers translation subtitling with per-minute rates per source-target combination. A queue depth field tracks how many minutes of content are currently in production across the team.
SleekAI reads all three so a prospect asking "I have a 28-minute documentary in Spanish that needs English subtitles and SDH for Netflix delivery, what does it cost and when?" gets a real quote, a real delivery date, and a confirmation that your team handles Netflix Timed Text Style Guide formatting. Without that data, a generic chatbot defaults to a price range that's never right and a turnaround that doesn't reflect this week's actual queue.
The agency stays in control of QA. The bot quotes, scopes, and schedules, then routes confirmed jobs to your project management tool with tier, language pair, output format, and delivery deadline preselected for the post-production team.
Workflow
How subtitling agencies set this up
Map the service tier catalog
Wire in language pair subtitling
Track production queue depth live
Hand off to project management tool
Try it now
Try the subtitling services demo bot
Comparison
Generic chatbot vs SleekAI for subtitling services
Generic chatbot
- Doesn't know your per-minute rates for transcription, subtitles, SDH, or closed captions
- Can't quote translation subtitling per-minute rates across different language pairs
- Has no concept of Netflix, YouTube, Vimeo, or broadcast platform formatting requirements
- Invents turnaround times that don't match your live production queue or team capacity
- Sends every subtitling inquiry straight to a generic project intake form before any answer
SleekAI chatbot
- Reads the subtitle_service CPT with transcription, subtitles, SDH, and closed caption rates
- Quotes translation subtitling per-minute rates by source-target language pair live
- Confirms platform formatting (Netflix TTSG, YouTube SBV, broadcast EBU-STL) on delivery
- Pulls current production queue depth so promised turnaround matches actual team capacity weekly
- Logs every quoted job with model, tokens, and origin page for project manager handoff
Features
What SleekAI gives you for Subtitling Services
Tier-aware per-minute pricing
Transcription only, time-coded subtitles, SDH for accessibility, and closed captions each carry their own per-minute rate. The bot quotes the right tier for the use case and explains the difference.
Language pair subtitle quoting
Translation subtitling carries per-minute rates per source-target language pair. The bot reads the pair and quotes accordingly, with premiums for low-resource pairs like Korean to Portuguese.
Platform formatting confirmation
Netflix TTSG, YouTube SBV, Vimeo VTT, broadcast EBU-STL, and SCC for US broadcast each have specific requirements. The bot confirms which platforms your team formats for and lists deliverable files.
Use cases
Where subtitling agencies use this bot
Streaming platform delivery
Producers delivering to Netflix, Amazon, or Hulu get format-compliant subtitle quotes with SDH included, platform style guide adherence, and the right file types for technical QC on first submission.
Online course accessibility
Education companies adding accessibility to their LMS library get bulk per-minute subtitle quotes with SDH for ADA compliance, plus a volume discount when the catalog exceeds 500 minutes total.
Multi-language localization
International distributors localizing content for multiple territories get per-language-pair subtitle quotes in one chat session, with a coordinator add-on for QA across all language deliverables.
The bigger picture
Why subtitling agencies need a queue-aware chat
Subtitling buyers ask precise questions and a generic chatbot can't address them. They want the per-minute rate for the right tier (SDH vs closed captions vs translation subtitling), platform-specific formatting confirmation (Netflix Timed Text Style Guide vs YouTube SBV vs broadcast EBU-STL), and an honest delivery date based on this week's queue. Without live data, the bot sends them to a contact form and hopes someone follows up before the next agency on Google responds.
Most don't follow up fast enough. SleekAI fixes this by reading the same service tier rates, language pair table, platform requirements, and queue depth your agency already maintains in WordPress. The bot quotes the right tier with platform compliance baked in, applies STAT premium when urgency is real, and only promises delivery dates your subtitlers can ship.
Project managers stop spending hours on quote triage and start spending it on QA review. Qualified jobs reach the PM tool with everything preselected and the source video already in your secure portal, so the team starts subtitling instead of clarifying scope.
Questions
Common questions about SleekAI for Subtitling Services
Each tier has a separate per-minute rate on your subtitle_service CPT. Subtitles assume the viewer hears the audio. Closed captions include speaker IDs and sound effects for accessibility. SDH is closed captions formatted for streaming platforms. The bot quotes the right tier for the prospect's stated use case.
 Yes. Each platform (Netflix, Amazon Prime, Apple TV+, Hulu, YouTube, broadcast EBU-STL) carries its own formatting field on the service record. The bot confirms which style guides your team handles and lists the deliverable file types so the prospect's tech ops team knows exactly what to expect at delivery time.
 Your language_pair CPT carries per-minute subtitle rates per source-target. Common pairs like ES-EN run lower while low-resource pairs like Korean-Portuguese run higher reflecting subtitler scarcity. The bot reads the exact pair and quotes the right rate, with a multi-language bundle discount when applicable.
 Turnaround draws on the service tier's standard delivery time and a live queue depth field. If your queue is normally 48 hours per 20 minutes but you have 240 minutes backed up, the bot adds the realistic delay rather than promising a turnaround your subtitlers can't hit. STAT is quoted with the configured premium.
 If your agency offers audio description on top of subtitles, that's a separate tier on the subtitle_service CPT with its own per-finished-minute rate. The bot quotes it as an add-on and explains the workflow difference (script writing, voice talent, mixing) so the prospect understands why audio description carries a different rate.
 Yes. Each service tier carries accepted frame rates (23.976, 24, 25, 29.97, 30) and source format requirements. The bot confirms compatibility when the prospect describes their source and warns about issues like NTSC vs PAL conversion that affect subtitle timing accuracy and delivery format requirements for the target platform.
 SleekAI Multibot lets you run a dedicated bot per landing page. The Netflix delivery page bot only quotes streaming-platform subtitling with the right style guides. The accessibility page bot focuses on SDH and ADA compliance. Each bot has its own instruction reinforcing its scope and surfaces only the relevant tier of services for that audience.
 GPT-4o-mini and Claude Haiku handle per-minute quoting and platform format questions well at low cost. For nuanced briefs about creative subtitling style, dialect handling, or technical broadcast QC requirements, GPT-4o or Claude Sonnet read context more carefully. You can split models per bot to balance cost against context depth across pages.
 Pricing
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