SleekView Kanban for Paperform (embedded)
Paperform stores submissions on paperform.co, but a webhook logs each one to a WordPress table; SleekView reads that log, groups by state, and lets cards drag from New into Reviewed, Synced, or Archived.
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Paperform handles the form, WordPress handles the queue
Paperform is a hosted form builder embedded into WordPress via block or shortcode, and submissions live on Paperform's servers. A webhook routed back to WordPress is the standard way to keep a local trail: a row per submission with submission_id, form_id, submitted_at, state, and the JSON answers. Without a UI, that table is just a record, not a queue.
SleekView Kanban makes the log a queue. Group by state and the board renders New for fresh hits, Reviewed for ones a team member has scanned, Synced for submissions that have been pushed to a CRM or PM tool, and Archived for closed loops. Cards pull form name from a join to the post storing the embed, submitter email, the webhook delivery timestamp, and any answer the team wants pinned, including order totals from Paperform's payment fields.
Dragging a card writes the new state to the log row and fires a WordPress action, so a Stripe receipt resend, a Slack DM, or a Notion sync can listen. The webhook handler still owns ingestion, Paperform still owns the form. The board owns the workflow the team actually performs against the resulting submissions.
Workflow
How SleekView Kanban reads Paperform logs
Point at the submission log
paperform_submissions or a similar custom table. SleekView reads the schema and joins to WP posts that embed the Paperform block for form name lookup.
Group by state
state as the kanban axis. The board renders New, Reviewed, Synced, and Archived columns based on the values your webhook handler writes, with live counts in each header.
Pick what shows on each card
Enable drag-and-drop
sleekview_kanban_status_change so downstream CRM, payment, or notification add-ons can react.
Sample board
Sample Paperform submission board
Comparison
Default Paperform log vs SleekView Kanban
Default submission log table
- Submissions visible only in Paperform itself, not on WordPress
- Webhook log table sits in the database with no admin UI
- No board view of which submissions synced and which need action
- Payment totals require opening each submission in Paperform
- Bulk archive requires SQL or a manual export step
SleekView Kanban
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Reads the local
paperform_submissionslog directly -
Columns grouped by
statewith row counts in the header - Cards pin payment totals parsed from Paperform's payment fields
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Drag fires
sleekview_kanban_status_changefor CRM and PM sync - Filters cover form ID, date range, and any answer-level condition
Features
What SleekView Kanban gives you for Paperform (embedded)
WordPress-side workflow for a hosted form
Paperform owns design and submission, the webhook owns the log. SleekView Kanban makes that log a board so the team triages submissions inside WordPress instead of switching to the Paperform admin.
Payment totals on the card
Paperform payment fields land in the JSON answer blob. SleekView parses them and shows totals on the card front, so finance can spot paid workshops or sponsorships without opening every entry.
Drag triggers downstream sync
Dragging a card to Synced fires a WordPress action, so a Notion sync, a ConvertKit push, or an internal Slack DM can react to the move in real time.
Audience
Who triages Paperform submissions with SleekView Kanban
Workshop and event ops
Paid workshop signups land in New with the total on the card, get a quick scan, and move to Synced once added to ConvertKit and the calendar.
Sales and BD
Sponsor and coaching inquiries flow from New into Reviewed once a rep reads them, then Synced once the CRM creates a contact record.
Editorial submissions
Speaker and contributor proposals stay in Reviewed while editors decide, then move to Synced or Archived once a yes or no is recorded in the team tool.
The bigger picture
Why Paperform submissions need a local board
Paperform is built for forms, payments, and clever logic that is hard to match on the WordPress side. The trade-off is that the team's workflow lives on paperform.co, which is fine for a single admin and awkward once support, finance, and ops each need to act on the same submission. The webhook is the standard hand-off, but on its own it just writes rows to a table.
SleekView Kanban makes those rows visible as a board. Columns reflect the state the webhook records, cards summarise the submission without a Paperform login, and a drag updates the state with a WordPress action that downstream systems can listen to. Paperform keeps owning the form.
The team finally has a place on the WordPress side where the queue is a queue, not a database table.
Questions
Common questions about SleekView Kanban for Paperform (embedded)
Yes. Paperform stores submissions on its own servers, so SleekView Kanban needs a local table to read from. Any webhook plugin or a small custom endpoint that writes submissions with a status column will work as the source.
Whatever column your webhook handler uses for state, often state or sync_status. SleekView lists the text and enum columns on the table so you can pick the right one. The values turn into columns automatically.
Yes. Paperform payment fields are written into the JSON answer blob. SleekView parses them and lets you pin the total to the card front, with an optional colour rule for paid versus unpaid submissions.
SleekView updates the state column on the log row and fires sleekview_kanban_status_change with the row ID and new state. A snippet or any add-on can listen and run a ConvertKit push, a Slack notification, or a calendar invite.
Yes. The form_id column is filterable, and the card front can show the form name from a join. One board can cover all event forms with per-form colour rules, or you can save one board per form.
Yes. SleekView paginates per column, queries indexed columns on the log table, and parses JSON only for the rows currently rendered. Logs with tens or hundreds of thousands of rows still render the visible columns quickly.
Not directly. SleekView is a local read and update surface. To call Paperform on a state change, wire that into a small snippet listening for sleekview_kanban_status_change and use Paperform's API from there.
No. Paperform's design tools, response views, and reporting stay where they are. SleekView Kanban adds a triage surface inside WordPress so embedded forms get a queue the team can act on without copying data into a separate tool.
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