SleekView Kanban for weDocs across the team
SleekView reads the weDocs article tables directly, groups every doc by its workflow state, and lets the docs team drag cards across Draft, In review, Published, Archived so the underlying record updates the moment the column changes.
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Why weDocs fits a kanban view across the team
weDocs stores each doc in wp_posts for the docs post type with metadata in wp_postmeta for the parent doc and order fields. Each row has an ID, a created timestamp, an author, a category tag, a workflow state, and the article body rendered to readers on the frontend knowledge base. The default weDocs admin lists articles in a paginated screen, fine for occasional editing and weak when a weDocs documentation lead needs to coordinate a content sprint across dozens of docs that all need a documented review.
SleekView Kanban reads the same wp_posts for the docs post type rows the weDocs admin queries. Pick the workflow state field as the grouping column and every entry becomes a card under Draft, In review, Published, Archived. Card fronts can show the author, the category, the reviewer, the last update timestamp, and the word count so the docs lead can prioritize the publishing queue from a single board.
Dragging a card writes the new workflow state back to the weDocs record. A move from In review to Published flips the post status and timestamps the action. The plugin's hooks for category updates, search reindex, and analytics keep firing, so a manual move never breaks the live knowledge base index or the analytics pipeline that reports article health.
Workflow
From weDocs list to a live documentation board
Connect weDocs as a source
Pick the workflow column
Choose card front fields
Enable drag-and-drop writeback
Sample board
Sample weDocs editorial review board
Comparison
Default weDocs article list vs SleekView Kanban
Default weDocs list
- Long article list with no review queue showing what is still pending
- Filtering by category reloads the page and loses the author filter set
- No visual sense of which docs are in review versus already live
- Marking an article published needs the per-row context menu and dialog
- Coordinating a content sprint needs editor rights and weDocs training
SleekView Kanban
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Reads directly from
wp_postsfor the docs post type andwp_postmetaf - Drag a card to Published and the weDocs post status writes atomically
- Cards show author, category, reviewer, last update, and word count
- Column counts update live so a backlog of drafts surfaces instantly
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Per-role caps tie writeback to
edit_postsfor the docs team
Features
What SleekView Kanban gives you for weDocs
Native weDocs model
Every column maps to a real workflow state stored in the weDocs record. Category updates, search reindex, and analytics hooks keep firing for new docs, so a manual review move never breaks the live knowledge base index or downstre
Drag-and-drop with trail
Each move writes a state change into the weDocs record naming the editor who dragged it, the source column, the destination column, and the timestamp. If a lead pushes an article back from Published to In review, the chain stays v
Saved board views per sprint
Filter to one category for the on-call writer, drafts older than seven days for the editor, and articles awaiting screenshots for the docs lead. Each saved view becomes a shareable URL that opens the right board for each editor.
Audience
Where a weDocs kanban changes editorial work
Weekly editorial sprint
Docs leads scope the board to this week's drafts, drag docs into In review, and confirm Published only when an editor has signed off. The next sprint starts with a board that already shows exactly wha
Stale draft cleanup
Editors filter to drafts older than thirty days, move stalled cards into In review for a recovery pass, and archive the truly dead ones so the active board reflects only docs a writer is actually work
Reviewer load balancing
Team leads scope to one reviewer's queue, see how many docs are pending review versus already cleared, and reassign work so no reviewer ends the sprint with twice the workload of the rest of the team.
The bigger picture
Why this view matters for weDocs editorial work
weDocs captures every article, which is exactly what makes the default admin list hard to use across a docs team. The sortable list is fine when an editor knows what they want and almost useless when a weDocs documentation lead needs to coordinate a sprint across docs that all need a documented review and a publish decision. Most teams export a CSV, drop it into a sheet, and tag docs by hand.
The sheet drifts within a day. New docs keep landing in weDocs without a workflow tag, the sheet records publish dates that nobody copies back, and by the end of the week the two views disagree on what is still pending review. A kanban view that reads and writes the same weDocs record as the admin keeps the docs team and the source of truth aligned.
Draft cards surface immediately. In review cards stay visible across reviewers. Published docs carry a documented sign-off and a named editor, all without leaving WordPress.
Questions
Common questions about SleekView Kanban for weDocs
Live. SleekView queries the same wp_posts for the docs post type and wp_postmeta for the parent doc and order fields rows the weDocs admin reads. Filters apply at the SQL level, so a board scoped to this sprint reflects docs that landed in this sprint, not a snapshot exported earlier this week.
No. SleekView writes the new workflow state into the weDocs record. Category hooks, search reindex, and analytics keep operating on the original record, so a card move never re-fires a publish event, never suppresses one, and never alters analytics already logged.
Yes. The category, author, and last update fields live on every weDocs row. SleekView exposes all of them as filters and board grouping options, so a docs lead can scope to one category, to one author, or to articles untouched for thirty days for a recovery pass.
Yes. Every move runs through current_user_can('edit_posts') and the weDocs editor capability before any record write. A contributor account can drag for personal sorting but the change does not persist, with a toast notification explaining why the move was rejected.
Filters apply at the database query level rather than in JavaScript. A typical board scopes to this sprint, to one category, or to drafts only, so the rendered card count stays well under a thousand. Older articles remain queryable in archive views without slowing the live board.
Yes. The last update timestamp lives on every weDocs row and the word count is derived from the article body or its meta. SleekView exposes both as card fields, so an editor can spot stale drafts across docs and queue them for a refresh without clicking into each one.
Yes. Premium add-ons attach analytics, feedback votes, and search data to every article. SleekView reads the same record fields, so premium signals like vote count, feedback ratings, and view counts continue to surface on each card while the board reflects state changes.
Yes. Every drag writes a state change entry into the weDocs record naming the editor, source column, destination column, and timestamp. The entry uses the weDocs metadata API so audits, exports, and downstream automations read the trail without a separate review log.
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